Trusted by dental practices handling 50 to 5,000+ calls per month
Your Dental Practice Deserves a Front Desk That Never Misses a Call
AI-powered phone and text reception that books hygiene appointments, handles insurance questions, manages recall schedules, and captures emergency calls — 24/7.
The Problem
Every Missed Call Is a Patient Choosing Another Dentist
Phone Overload During Chair Time
Your dental assistants can't answer phones while working on patients. Your front desk handles check-ins, insurance, and payments simultaneously. When three calls come in during a busy hygiene morning, at least one goes to voicemail.
After-Hours Emergency Calls
Toothaches don't wait for business hours. When a patient calls at 9pm with severe pain, they need triage guidance and an appointment — not a voicemail box.
Recall Schedule Gaps
Most dental practices lose 20–30% of their hygiene revenue to patients who fall off the recall schedule. Manual reminder calls are time-consuming and inconsistent.
New Patient Bottleneck
New patient calls require insurance details, medical history, appointment preferences. That's 8–12 minutes each, tying up your front desk during peak hours.
The Solution
One AI Assistant Built for Dental Workflows
AI Voice Calls
Answers like a trained dental receptionist
Your AI picks up every call instantly. It understands dental terminology from cleanings and crowns to root canals and implants. Books appointments based on your scheduling rules and provider availability.
Smart Scheduling Logic
Books the right appointment type with the right provider
Distinguishes between emergency visits, new patient exams, hygiene recalls, and cosmetic consultations — routing each to the appropriate provider and time slot.
Insurance & New Patient Intake
Gathers essential information before the visit
Collects insurance carrier and member ID, asks about reason for visit, captures demographics, and sends digital intake forms via text.
Automated Recall & Reminders
Keep hygiene chairs full and no-shows down
Automated confirmations, 24-hour and 2-hour reminders, and intelligent recall sequences for patients overdue for cleanings.
Emergency Triage Routing
Urgent calls get immediate attention
Identifies severe pain, trauma, swelling, post-surgical complications and escalates immediately to the on-call dentist.
ROI
The Financial Case for AI in Your Dental Practice
$55K–$78K
Cost of a dental front desk receptionist per year
$1.2K–$3.5K
Lifetime value of a single dental patient
42%
Of calls go unanswered in dental practices
$150K–$400K
Revenue lost by mid-size practices to missed calls
A single new patient is worth $1,200–$3,500 over three years. If your AI captures just 3 new patients per month that would have called a competitor, that's $43,200–$126,000 in recovered lifetime revenue — from a system costing less than 5% of a receptionist's salary.
Calculate Your ROIUse Cases
How Dental Practices Use Wellgrow Every Day
Emergency After-Hours Call
A patient calls at 7am Saturday with a cracked tooth. The AI assesses the situation, provides interim care guidance, and books the first available emergency slot.
Hygiene Recall Campaign
200 patients overdue for cleanings. AI sends personalized texts with one-tap booking links. 60+ appointments booked without a single manual phone call.
Lunch Hour Coverage
Between 12–1pm, the AI handles every call seamlessly. Your team returns to a dashboard showing 6 appointments booked during their lunch.
Multi-Location Coordination
Patient calls your main number but needs your east-side location. AI checks availability across all locations and books accordingly.
“We were missing 30-plus calls a week — thousands in lost revenue.”
Rachel Nguyen
Dental Practice Manager
“40% of our new bookings now come from after-hours calls that used to go to voicemail.”
Dr. Kenji Yamamoto
Multi-Location Dental Group
“The onboarding team had us live in under a day.”
Tyler Jackson
Practice Manager
Frequently Asked Questions
Can the AI handle dental insurance questions?+
The AI collects insurance carrier and member ID, and answers general questions about which plans you accept. For specific coverage verification, it directs patients to your insurance coordinator.
Will it work with my practice management software?+
Wellgrow integrates with Google Calendar, Calendly, and most scheduling systems. For Dentrix, Eaglesoft, Open Dental, we configure through onboarding.
How does it handle emergencies?+
You define your protocols. The AI identifies urgency based on keywords and responses, then follows your rules — forward to on-call dentist, text the provider, or guide to emergency services.
How quickly can we get started?+
Most dental practices are live within 24 hours with a guided setup session.
Featured In
Enterprise-Grade Security
Stop Losing Patients to Missed Calls
Every unanswered call is a patient choosing another dentist. Your AI receptionist picks up instantly — 24/7.
No commitment required • Response within 24 hours • Free pilot available